Certifying+Business+Majors

=Steps for certifying and recording business majors=

As of March 2013, students who take their remaining requirements during December Intersession will be considered fall graduates.

Verify student is eligible to graduate:

 * Double check catalog years for double majors and minors - they must be the year the student matriculated into the Oklahoma State system of higher education, after they graduate from high school, or later. Catalog years from do not have to match. BBA-MAcc catalog years will be based on the year the student was admitted to the joint program.
 * Review DN course record.
 * Request repeat policy be applied where appropriate
 * Look for courses which not have not been graded or incompletes - students may not be certified with an active incomplete or ungraded courses
 * Review degree audits for all Price College majors and minors
 * Verify there are no outstanding requirements - noted by red "x"s, make corrections as needed. Example: student meets 51 a last 60 hours in residence but does not meet the entire last 30.
 * Verify courses are only being used toward one major or minor and that GPAs have been modified where necessary
 * Verify all required memos and/or petitions have been completed
 * Add graduation information to your Excel file
 * Graduation GPA will be the lower of OU cumulative and combined cumulative GPAs. (This GPA is used for class rank therefore retention GPAs are not utilized - it is possible for the internal graduation GPA to be below 2.50)
 * BBA/MAcc and MIT joint program GPAs will include the shared graduate hours hours

Create graduation file:
 Subject: Spring 2015 graduation  Certified for completion by C. McCright  MAJOR: (or MAJORS)  MINOR: (if applicable)  GPA:
 * Pull documents from the active LaserFiche file into your inbox (this will give you a labeled file that you can just pull other elements into)Print Degree Navigator Graduate Report(s) with Exceptions to Laserfische (you will not need to include an ID number, document type or date since you will be pulling these elements into an existing file)
 * you may delete unnecessary documents records after you have certified the student
 *  Print Course Record to Laserfische
 * Select Manage Notes in DN. Add a note indicating graduation certification. Print to Laserfische as above. Save note in Degree Navigator. (example below)
 * Print appropriate curriculum sheet(s) to Laserfische.
 * Pull all relevant documents from Laserfiche into one document. Order should be:
 * Curriculum sheet(s)
 * Certification note
 * <span style="font-family: Tahoma,Geneva,sans-serif;">Course record
 * <span style="font-family: Tahoma,Geneva,sans-serif;">Memos/petitions
 * <span style="font-family: Tahoma,Geneva,sans-serif;">DN Graduate Report with Exceptions
 * <span style="font-family: Tahoma,Geneva,sans-serif;">Verify Document Type: Graduation File
 * <span style="font-family: Tahoma,Geneva,sans-serif;">Verify Graduation Date: this will be the last day of the term, for spring and fall this will be the last day of finals, for summer this will be the last day of the last session
 * <span style="font-family: Tahoma,Geneva,sans-serif;">Enter the date you certified the requirements (place your cursor in the date box and press the spacebar to automatically enter the current date)
 * <span style="font-family: Tahoma,Geneva,sans-serif;">Move to the director's inbox. Once the file has been reviewed the document type will be changed to Archived Graduation File.
 * <span style="font-family: Tahoma,Geneva,sans-serif;">Staple in this order: Certification note page, course record, memos and/or petitions, then DN report (repeat as needed for additional majors or business minors) the last sheet should be certification of non-business minors

Individual graduation list (Excel file):

 * Check major(s), minor(s), on graduation list - strike through any which were not completed if student has indicted he/she will not continue to pursue them.
 * add GPA, distinction or honors to graduation list in the following manner:
 * Next list the lower of OU/Combined cumulative grade point averages. This is used to determine class standing only.
 * Latin honors and distinctions are written to the left of the number on the list.
 * ** for special distinction (3.75 or higher), * for distinction (between 3.50 and 3.74), mcl for magna cum laude, scl for summa cum laude, cl for cum laude - type of honors designator is determined by the Honors College - they use retention GPAs.
 * If you expect a student will meet requirements but cannot verify, write the word "hold" next to the left of the number on the list
 * If a student did not complete degree requirements draw a single line through the name.